{"id":31529,"date":"2020-11-03T17:00:38","date_gmt":"2020-11-03T17:00:38","guid":{"rendered":"https:\/\/digileaders.com\/?p=31529"},"modified":"2020-11-03T17:03:16","modified_gmt":"2020-11-03T17:03:16","slug":"delivering-results-swindon-borough-councils-emerging-tech-team","status":"publish","type":"post","link":"https:\/\/digileaders.com\/delivering-results-swindon-borough-councils-emerging-tech-team\/","title":{"rendered":"Delivering results: Swindon Borough Council\u2019s emerging tech team"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Twelve months ago <\/span><a href=\"https:\/\/www.swindon.gov.uk\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Swindon Borough Council<\/span><\/a> <span style=\"font-weight: 400;\">made the decision to start an \u2018Emerging Technologies Team\u2019. The purpose of forming the team was to focus on identifying opportunities that benefit multiple council services, test technology (both existing and new), measure the results and report back.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s a new approach and one that\u2019s delivering big results for the council.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cWe fail or win fast, and focus on solving real business problems using new technologies. Sarah Talbot Head of Swindon\u2019s Emerging Technology Team told attendees on a recent <\/span><a href=\"https:\/\/week.digileaders.com\/talks\/innovating-in-emerging-technology-transforming-our-services\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">DL<\/span> <span style=\"font-weight: 400;\">Week webinar<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cFocus is on small, not necessarily complete solutions that prove whether or not something is worth investment. It enables us to work at pace and to trial and evidence at a low cost,\u201d she explained.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At Jadu, along with digital transformation partners <\/span><a href=\"https:\/\/methods.co.uk\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Methods<\/span><\/a><span style=\"font-weight: 400;\">, we\u2019ve been working closely with Swindon\u2019s Emerging Technologies Team on a number of projects, including on the council\u2019s \u2018Report it\u2019 functionality (which has been nominated in the Digital Leaders Award 2020 &#8216;AI Innovation of the Year&#8217; category<\/span><span style=\"font-weight: 400;\">[ST1] <\/span><span style=\"font-weight: 400;\">.)\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Fly Tipping and the US Army\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">\u2018Report it\u2019 functionality is commonly used in areas such as the reporting of graffiti, potholes, fly tipping and where citizens need to notify the council of something. By its nature, it has been reactive and relied on the public to fill out forms.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The team started experimenting to find another way.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cThe question we asked was whether we could apply data science and Artificial Intelligence (AI) techniques to transform this common approach into something that was proactive,\u201d said Jillur Quddus, Lead Data Scientist of Methods on the webinar.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cWe started by training a neural network to identify potholes using images and live video streams. Once we\u2019d trained this bespoke neural network, we embedded it into an Android mobile application, mounted a smartphone on an existing council vehicle and spent a day driving around Swindon,\u201d he said.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The application detected potholes in real time. For every detection event, it captured an image and the location using the phone&#8217;s Global Positioning System (GPS). Integrating with Jadu CXM (Swindon\u2019s case management system), cases for potholes were created in real time and a reactive process was transformed into a proactive one. Focus shifted to<\/span><\/p>\n<p><span style=\"font-weight: 400;\">automating detection of depth and width of potholes, in order to appropriately prioritise pothole cases.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As is the team\u2019s continued objective, the approach was then applied across services that are seeing increasing <\/span><a href=\"https:\/\/www.jadu.net\/channel-shift\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">channel shift<\/span><\/a><span style=\"font-weight: 400;\">, including fly tipping.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Swindon\u2019s Street Smart team deals with 300<\/span><span style=\"font-weight: 400;\">[ST2] <\/span><span style=\"font-weight: 400;\">fly tipping cases each month and at points during the initial COVID-19 lockdown, that increased by 54 percent. The process had been that residents would report fly tipping, but important details would often be missing, which would be problematic when it came to knowing what equipment and vehicles were needed.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, accurate location details are registered and images that are uploaded go through image recognition, using a data set developed and used by the US army. As the US army transports a lot of goods, it has lots of reference data around the dimensions, weight, and volume<\/span><span style=\"font-weight: 400;\">[ST3] <\/span><span style=\"font-weight: 400;\">of objects. The image tool therefore knows how much items weigh based on average dimensions and makes estimates<\/span><span style=\"font-weight: 400;\">[ST4] <\/span><span style=\"font-weight: 400;\">, which aids the team in knowing van fills for most efficient collections. As the technology helps prioritise the fixing of potholes, so too does it help with the prioritisation of fly tipping. For example, if hypodermic needles are pictured, they\u2019re going to have a higher priority than a mattress. This capability is now being prepared for use in the reporting of graffiti, where offensive images are prioritised.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The council has seen a 83 percent uplift in efficiency (by alleviating manual processes) during the proof of concept phase of the fly-tipping application. It\u2019s gone from 10 percent of citizens submitting photos to 55 percent. Citizens have given a 98percent \u2018positive<\/span><span style=\"font-weight: 400;\">[ST5] <\/span><span style=\"font-weight: 400;\">\/good\u2019 rating for the streamlined processes, and 83 percent have used the maps and geospatial tools to pinpoint locations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Free School Meals and Robots\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another area of real success for the team has been the implementation of Robotic Process Automation (RPA), which emulates repetitive work, to automate its Free School Meals processes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Work began before COVID-19 to improve applications. The process had previously required a parent\/guardian to apply for free school meals via an online Jadu form and a person to manually check the eligibility of the application using the online government portal. Council staff would enter that into the Department for Education (DfE) portal and then enter the DfE results into the line of business application.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Having a person processing the information did not change the outcome as they were not involved in decision making, but often<\/span><span style=\"font-weight: 400;\">[ST6] <\/span><span style=\"font-weight: 400;\">just copying and pasting and\/or re-entering data, which RPA can handle, running around nine times faster than human processing. This helped the council to scale during the pandemic when it saw a 2000 percent increase in Free School Meals applications.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, a parent\/guardian applies online via a Jadu form, the application is then sent to a central mailbox area and database where Swindon\u2019s robot workers go to the DfE and check the eligibility status of the applicant. If for any reason universal credits are not yet confirmed, the robots check every day for an updated status. They then go off and perform all the relevant validation checks, check the school information and create eligibility letters. Where there&#8217;s something that needs to be checked, it is handed over to a person to handle.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">During the height of Covid, that 2000 percent increase would have resulted in 578 hours worth of work, but thanks to RPA, it took just 9.6 hours. That\u2019s a 98.3% efficiency and 578 hours that human workers can add value by resolving the more complex inquiries.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s made it easier for parents\/guardians to claim, accelerated request-through-to-fulfilment time, reduced the risk of digital privacy incidents, reduced resources for very low value copy and paste work, improved data quality and allowed the council to meet unprecedented demand. It\u2019s also given the council a model for a digital workforce, which it can then apply to lots of processes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The council continues to replicate success with its new \u2018Report It\u2019 functionality expected to benefit 30 other services for example. But the team is looking at a whole range of things, from traffic adapted lighting through to digital twinning, physical robotics, smart Personal Protective Equipment (PPE) wearables and other Covid related detection.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s fantastic to see the council take such an innovative approach and to be a part of it. It\u2019s always great to see Swindon be so open in sharing its work on the likes of the <\/span><a href=\"https:\/\/www.jadu.net\/library\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">J<\/span><span style=\"font-weight: 400;\">adu Library<\/span><\/a> <span style=\"font-weight: 400;\">(a repository for shared assets). This is exactly what local government needs, especially right now!<\/span><\/p>\n<hr \/>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400;\"><span class=\"btn-container\"><a class=\"btn btn-md btn-primary\" href=\"#\">More thought leadership <i class=\"far fa-caret-right\"><\/i><\/a><\/span><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Twelve months ago Swindon Borough Council made the decision to start an \u2018Emerging Technologies Team\u2019. The purpose of forming the team was to focus on identifying opportunities that benefit multiple council services, test technology (both existing and new), measure the results and report back.\u00a0 It\u2019s [&hellip;]<\/p>\n","protected":false},"author":51,"featured_media":31531,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"class_list":["post-31529","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","topic-emerging-tech","topic-govtech","topic-government"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Delivering results: Swindon Borough Council\u2019s emerging tech team | Digital Leaders<\/title>\n<meta name=\"description\" content=\"Twelve months ago Swindon Borough Council made the decision to start an \u2018Emerging Technologies Team\u2019. 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